Business trips are a great way to network with other professionals, expand your skill set, and explore your own country and other parts of the world. Organising a business trip, however, can be stressful and time-consuming. From checking to see if your flight is booked and on time to arranging a hotel and, most importantly, making sure you have a rental car lined up, there are a huge number of details to take care of.
Not everyone has a dedicated personal assistant on hand to arrange all their travel affairs. At Europcar, we specialise in helping business travellers get where they need to go with a minimum of fuss. If you’re planning a business trip, then take a look at the tips below. They’re sure to save you time, ease your stress, and make the entire process smooth. Whenever you need to hit the road for business, Europcar’s car rental service can make your trip simple and stress-free.
Organising Your Business Trip – The First Steps
When it comes to organising a business trip, arranging all the details well in advance is key. If possible, try and book your accommodation and flights, and get your car rental organised as soon as you can. Booking early can help you to secure better deals, will ensure that you get the flight, accommodation, and car you want, and will reduce your stress when it comes to getting going.
Make sure that you check your company’s corporate travel policy. Being sure that you stay within your company’s guidelines and regulations is essential. You don’t want to have to foot the bill for an expense when you don’t have to! Make sure you check to see if your company will pay for a business-class flight or if you will have to fly economy. Does your company have any kind of partnership with a hotel chain? How much will they allow you to spend on meals? All of this is crucial information you need to know in advance.
In terms of car rental, going with Europcar will make the entire travel arrangement process easy. We provide great deals for business customers for short or long-term car rentals. Europcar can even help you out with your accommodation!
Making the Final Arrangements for Your Business Trip
Once you’ve sorted out the main issues like car rental, accommodation, and flights, you’ll need to focus on the final arrangements. Plan your itinerary carefully so that you don’t waste any time. You’re on a business trip, not a holiday, so you should optimise how you spend every moment.
Take some time to think about how much baggage you need to take. Will hand luggage be sufficient or will you need to take a large suitcase? Research your destination to find out what the weather will be like so you can pack accordingly. Make sure you have all your electronic equipment, chargers, personal effects, contact lists, addresses, and travel documents safely packed and that they’re easily accessible if you need them.
If you’ll be driving to your destination think about the best vehicle for the trip. If it’s going to be a long drive, then you may want to rent a saloon or an SUV that will give you plenty of room and be comfortable on a long journey. If you just need to get from A to B in a busy city, then you might choose a zippy, economical and compact car. Hiring an electric or hybrid vehicle can help you to save on fuel costs and will reduce the environmental impact of your trip.
If you’re unsure what car would best suit your needs, just get in touch with the expert team from Europcar and we can advise you! With Europcar, you can choose from a huge range of quality vehicles from top manufacturers, book online, and get great corporate discounts.
Europcar Excels at Car Hire for Business Travellers
Europcar really does make travelling for business easy. We’ve developed a range of car hire solutions specifically to meet the needs of business travellers. We’ve streamlined the booking process for corporate customers and made it easier to reclaim VAT on car rental expenses.
Europcar offers business customers the Deliver & Collect service, which can bring your rental vehicle to you, no matter where you are! We’ve also teamed up with AccorHotels to offer corporate travellers great deals on accommodation.
Europcar Makes Business Travel Easy
Make your next business trip easier with a hire car from Europcar. If you’re planning a European journey, check out our guide on the Necessary Documents and Requirements for Driving in Europe.
